Nominating Agencies
The Commission is not sending out any hard copy application forms for 2011 as we request that all candidates who are being nominated for a Commonwealth Scholarship use our Electronic Application System (EAS). There are three options available to Agencies:
- to nominate candidates using the EAS
- to use the hard-copy of the EAS application form to nominate candidates
- to use your own application form to make your selections and then to ask only those candidates you are nominating, to complete the EAS form to be submitted to the Commission
Details of the different procedures can be seen in the table. The most important of which is that all candidates nominated to the Commission must have completed their EAS applications by 7 December 2010. Candidates, who submit to a university which then nominates to a national Agency, have to complete their application by an earlier deadline set by the national Agency.
| |
Agency uses EAS to select and nominate to CSCUK |
Agency uses
hard-copy of EAS applications to select and nominate to CSCUK |
Agency selects using own application procedure and then asks selected candidates to complete EAS |
Candidates’ deadline for completing EAS application and submitting to a
national Agency |
00:01 GMT
on 08-Dec-10 |
00:01 GMT
on 08-Dec-10 |
00:01 GMT
on 08-Dec-10 |
Agencies’ deadline for submitting nominated candidates to CSCUK |
00:01 GMT
on 22-Dec-10 |
00:01 GMT
on 22-Dec-10 |
00:01 GMT
on 22-Dec-10 |
Deadline for HEIs that nominate to a national Agency |
Determined by the national Agency |
Determined by the national Agency |
Determined by the national Agency |
Candidates’ deadline for completing EAS application and submitting to an HEI |
Determined by the HEI; the EAS has a minimum of 14 days before the HEI’s deadline for nominating to the national Agency |
Determined by the HEI |
Not applicable |
Agency sends list of selected candidates to CSCUK |
Yes |
Yes |
Yes |
Candidates’ referees asked to complete references
on-line |
Yes |
Yes |
Yes |
Candidates asked to send hard-copy of EAS application to Agency |
Yes |
Yes |
Yes |
References |
Visible to Agency in the EAS application |
Referees must send as
hard-copy to Agency |
Referees must send as
hard-copy to Agency |
Photograph |
Visible to Agency in the EAS application |
Candidates must send as hard-copy to Agency |
Candidates must send as hard-copy to Agency |
Birth Certificate and Transcripts |
Visible to Agency in the EAS application
(but not on the hard-copy) |
Candidates must send as hard-copy to Agency |
Candidates must send as hard-copy to Agency |
Notification of candidates whether or not they have been nominated to CSCUK |
Candidates can track the progress of their application on the EAS. Candidates not nominated to CSCUK automatically receive an email telling them so |
By Agency |
By Agency |
Agencies’ deadline for receipt of applications from candidates earlier than 00:01 GMT on 08-Dec-10 can be set in the EAS |
Yes |
Yes |
No |
Agency can request that CSCUK runs Pre-selection screening criteria on its candidates |
Yes |
Yes |
No |
Agency can seek on-line comments on an application from an external referee |
Yes |
No |
No |
Agency can enter comments on an application for CSCUK to see |
Yes |
No |
No |
Notes:
- Do allow referees time to complete references. Although the EAS sends an email to each referee with a link to the candidate’s application, the email is only sent when the candidate submits his/her application. So that if a candidate submits just before the deadline and if the Agency’s deadline for its candidates is the latest possible, the references may not be written in time to influence the Agency’s selection procedure. You may therefore want to have a deadline for receipt of applications that is earlier than 00:01 GMT on 08-Dec-10
- An Agency using its own application procedure to make its selections will want to give the selected candidates sufficient time to complete the EAS application form before the deadline of 00:01 GMT on 08-Dec-10
Agencies proposing to nominate using the EAS can see what is involved by looking at the guide http://www.cscuk.org.uk/docs/NA_Assessment5e.pdf. Although you can set the deadline for receipt of applications, the EAS Team will do this if you email the information together with the first and last name and email address of the Agency Contact. Support will be provided to Agencies using the EAS to nominate by means of email (eas@cscuk.org.uk), by phone and, as necessary, by co-browsing (in which the EAS Team can view the screen of the Agency needing help and can give advice)
The EAS asks the candidate to upload a scanned passport-size photograph, scanned transcripts, a scanned birth certificate and a scan of any offer letter received from a UK institution they have listed in their application form. In addition, the EAS puts the onus on the candidate to ensure that references are available.
The time to ask the CSCUK to run Pre-selection criteria on an Agency’s candidates is in the interval between the candidates’ deadline for submitting applications to the Agency and the Agency’s deadline for nominating. The results will be returned to the Agency within 48 hours as two lists in alphabetic order of the names of those with the highest scores; the first list will contain Doctoral candidates and the second Taught Masters candidates. The total number of names in the lists will be roughly five times the Agency’s quota for nominating. Requests should be made to eas@cscuk.org.uk
Although all candidates nominated to the Commission will have completed an EAS application, you are requested to send three hard-copies of every electronic application that is nominated to the Commission. No matter which option you take to nominate candidates, all Agencies are asked to confirm the names of their nominated candidate(s) by letter sent direct to the Commission in hard copy and by email to Deborah Bennett (deborah.bennett@cscuk.org.uk). The Commission's Selection Committees are particularly keen to understand your reasons for nominating your chosen candidate(s), and how these relate to your wider priorities, so please do give details of these in your letter.
Assessment Guide shows Nominating Agencies how to assess applicants
Nominator & Adviser setup Guide shows Agency Contacts how to setup Nominators and Advisers for their Agency
Deadline & Quotas setup Guide shows how to set up a deadline for the receipt of applications and shows Nominating Agency 2 Contacts how to set up Quotas for Nominating Agency 1s
Bidders
Bidding for Distance Learning Scholarships Guide shows Departments of UK Higher Education Institutions how to apply for funded places on Distance Learning courses
Professional Fellowships setup Guide showing UK Organisations and Departments of UK Higher Education Institutions how to apply for funded Professional Fellowships
Bidding for Shared Scholarships Guide showing UK Higher Education Institutions how to bid for the Shared Scholarship Scheme
Frequently Asked Questions (FAQs) for Nominators
Comments
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